How TravelPerk helps you enhance journey coverage compliance

Ensuring staff don’t overspend your online business journey funds and keep inside coverage is a big problem for a lot of corporations. As enterprise journey is normally a big a part of your general firm funds, it’s important you retain this beneath management.

On this article, we’ll stroll you thru how TravelPerk makes journey coverage compliance simple on your entire group. From conserving Claire in finance proud of versatile insurance policies and automatic approval processes which can be baked into our platform, to conserving your jet set vacationers glad by giving them extra autonomy to e-book their very own journey and make better-informed selections that really fall inside funds. 

5 methods Travelperk will enable you to enhance journey coverage compliance

Improved Journey Coverage Consciousness

First issues first, journey coverage consciousness is essential. In case your staff has by no means even learn your coverage, how will they keep on with it? When you’ve spent the time to create a sturdy enterprise journey coverage, you have to make it possible for staff truly know what’s in there! Sounds apparent, proper? 

However many corporations have their insurance policies hidden away in a shared drive or on the corporate intranet – the place it is simply forgotten and staff can’t entry necessary data after they want it.  

With TravelPerk, there are not any excuses when vacationers declare they don’t know what’s in coverage! We make consciousness and compliance actually easy by permitting you to have your company journey coverage baked into our reserving software. That means staff now not must sift by way of lengthy coverage paperwork or frantically try to discover your journey coverage hidden within the depths of your organization shared drive.

When you’ve uploaded your journey coverage to TravelPerk, its seamlessly built-in into their enterprise journey search, so vacationers will all the time know if a flight, lodge or prepare is inside coverage or not. 

Right here’s an instance of how your coverage is built-in into the TravelPerk platform…

Traveler autonomy and complete peace of thoughts

So, what are the extra advantages of getting your company journey coverage embedded into our platform? 

For one, it takes the stress off admins and journey managers by giving staff extra autonomy to e-book their very own journeys and make knowledgeable selections while nonetheless staying inside funds. 

Secondly, It additionally offers your finance staff complete peace of thoughts. (No extra night time sweats for Nigel, your CFO…) 

For instance, if an worker tries to e-book first-class flights to a convention or makes an attempt to e-book the penthouse suite for a corporation retreat, our reserving software will routinely flag that it’s out of coverage. See an instance under.

For added peace of thoughts and elevated management of your online business journey funds, we suggest establishing personalized approvals inside the TravelPerk platform. So, if an worker tries to e-book a visit that falls outdoors of coverage, you possibly can select a staff lead or journey supervisor inside your organisation to be chargeable for approving that journey. 

Just like the sound of this? Let’s dive deeper into our customizable approval choices under…

Save time with automated journey approvals 

One other profit of getting your journey coverage baked into the TravelPerk platform is the flexibility to have personalised, automated approvals. 

For instance, if Mario in gross sales is reserving a prepare and lodge for a networking occasion subsequent month and this falls inside your journey coverage (nice work, Mario!) you possibly can select to have this enterprise journey routinely authorized in TravelPerk. Now Mario doesn’t want to attend or chase his staff result in approve it – he’s all good to go as he’s caught to the coverage! 

Inside your account settings in TravelPerk, you possibly can set the approval workflows you need, who this is applicable to in your group, and who’s accountable for reviewing the proposed enterprise journey. Right here’s an instance under:

So on this case, any out of coverage journeys for these 3 vacationers will go to Matt to be authorized. We additionally supply a slack integration, which hastens approvals by 80% by sending notifications to admins of any new journey to approve. Dreamy!

Finally, you get to decide on how a lot management you need on your online business journey bookings. Wish to approve each journey? Completely advantageous! Comfortable for journey bookings which can be in coverage to be routinely authorized? Nice! 

We additionally supply the pliability to arrange totally different approvals for particular stakeholders. For instance, if you would like all C-Suite lodge bookings and airfares to be routinely authorized, your approval course of would look one thing like this inside TravelPerk:

Automated journey approvals provide the better of each worlds: full management of your funds with out micromanagement. In addition they save your organization numerous time by eradicating the necessity to examine each single journey if it falls inside coverage. And in flip, this will increase worker satisfaction.

You can too amend journey approvals at any time in your account settings inside TravelPerk. Supplying you with full flexibility and management over your online business journey funds. 

Customized journey insurance policies 

TravelPerk additionally offers you the chance to set totally different enterprise journey insurance policies for various members of your group. On the whole, we normally advise conserving your company journey insurance policies as easy and simple as doable. But when you have to set totally different guidelines for various groups, to assist enhance journey coverage compliance, TravelPerk makes this very easy.

For instance, you may must set totally different journey prices, cabin seat lessons, and lodge room prices on your govt staff versus the remainder of your organization. 

Right here’s an instance of how simple that is with TravelPerk: 

Whole visibility of journey spend

Are you noticing that you just’re overspending your online business journey funds however not likely positive how? You’re not the one one. 

With TravelPerk’s subtle reporting instruments, you possibly can simply see in real-time the place funds is being spent and who’s sticking to the corporate journey coverage.

Does your advertising and marketing staff hold ignoring your journey program and reserving journeys final minute, inflicting you to overspend on flights that might have been half the value? Or does your gross sales groups spend an excessive amount of funds on taxis after they might be utilizing public transport? With TravelPerk reporting, your admin or finance staff can categorize experiences by division, staff, journey service, and extra so you possibly can simply monitor vacationers’ conduct and spot journey tendencies like this to remain forward of your funds. 

E book a demo at the moment to discover how TravelPerk makes enterprise journey easier to handle by providing you with extra flexibility, full management of your spending, and saving you cash by providing the biggest journey stock in the marketplace. Discover out why we’re trusted by hundreds of corporations worldwide. 

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